Carry out basic administration tasks.
Assist in carrying out various company procedures for all company employees
Greet visitors and direct them to the appropriate person in office
Offer tea/coffee/water to the guests and clear and organize the crockery etc back in place
Supervise and ensure cleaning agent’s timely and proper cleaning of the office as per the contract schedules.
Ensure basic dusting and cleanliness of the office and its equipment/appliances other than cleaning agent’s schedules.
Answer, screen and forward incoming phone calls
Make phone calls relevant to the office administration tasks
Organize, order, and maintain office supplies and assets.
Make sure the office is always clean and well organized.
Compile reports and records from all branches and submit regularly as per instructions
Assist managers in recruitment formalities
Prepare and keep relevant record-keeping documents updated and verified
Maintain office security by following safety procedures and controlling access
Monitor and review inventory of office supplies and the purchases of all branches with attention to budgetary constraints
Coordinate with various departments and branches for relevant HR or administrative tasks.
Update calendars and schedule meetings
Prepare, accept, and distribute mailings and couriers.
Coordinate and supervise maintenance contractors or any other official services execution and completion.
Assist in arranging travel and accommodations, and prepare vouchers as per instructions
Follow up closely with all the branch record keeping documents and relevant tasks
Assist and maintain all branches databases, spreadsheets, and reports and prepare documents as required.
Assist in keeping basic records of office expenses and costs
Assist and coordinate in basic HR tasks
Assist in organizing a filing system for important and confidential company documents for relevant seniors
Regular filing, photocopying, transcribing etc.
Update and monitor attendance system
Monitor leave applications, poor attendance, MC verification, and other relevant tasks
Assist in reviewing quotations and negotiating price, quality, and delivery.
Responsible for effectively managing Front Office functions, office communications and administrative support.
Implementing organized and policy compliance work atmosphere and procedures in the organization.
Manage and participate company-sponsored events
Perform other related duties as required